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Position Description

This position assists the Math and Physics Department and the Engineering Department with administrative duties.

Responsibilities and Duties ( - Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

- Provides clerical support and assistance to the department and division while maintaining communications with the department and division leadership and faculty;

- Answers the telephone and greets office visitors, dispenses appropriate information, takes messages, refers calls, and screens calls when appropriate

- Works closely with the Dean, Associate Dean, Asistant to the Dean, Department Heads, Associate Department Heads, staff and faculty (fulltime and adjunct) to ensure Division guidelines are met

- Facilitates the development and retrieval of web-based documents such as documents and spreadsheets that reside on the Department drive, website, OneDrive, MS Teams and Blackboard systems

- Facilitates transition of adjunct and new faculty at the start and end of each semester, coordinating with other areas of the college as required and/or needed

- Verifies accuracy and completion of academic reports prior to submission

Establishes and maintains a departmental filing and retrieval system including files relating to course scheduling

Manages college reporting requirements and updates Department Heads, full time and adjunct faculty of due dates and deadlines

Establishes and maintains office space that promotes good communication and public access

Assists in professional travel arrangements for faculty and staff and completes resulting paperwork

Maintains and orders Instructor copies of textbooks and office supplies

Completes and tracks purchase orders as directed

Reports department moves, and assists with room reservations

Arranges for routine equipment and building repairs, computer repairs, phone and voicemail installations, and other maintenance and repairs

Provides administrative support for the annual State Math Contest

Assists with functions at various Campus sites as directed

Qualifications

Knowledge, Skills & Abilities:

Intermediate skills in MS Word, Power point, and Excel

Demonstrated knowledge of web-based resources such as OneDrive, Blackboard, and MS Teams

Excellent organizational skills

Excellent written and verbal communication skills

Ability to exhibit good interpersonal skills and work well with others

Demonstrates excellent customer service skills

Ability to maintain records accurately and be able to meet deadlines consistently

Ability to work with a high degree of accuracy in a fast-paced office environment

Ability to travel to various college campus locations as directed; duty station can vary;must have a valid driver's license and clean driving record

Requirements:

High school diploma or equivalent

Three years work experience in a clerical or office administration position

Preferences:

Associate's degree

Three years work experience at a post-secondary institution in a clerical or office administration position

Essential Personnel:

TBD

As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employee's professional growth.

This position assists the Math and Physics Department and the Engineering Department with administrative duties. Responsibilities and Duties ( - Essential Functions) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. - Provides clerical support and assistance to the department and division while maintaining communications with the department and division leadership and faculty; - Answers the telephone and greets office visitors, dispenses appropriate information, takes messages, refers calls, and screens calls when appropriate - Works closely with the Dean, Associate Dean, Asistant to the Dean, Department Heads, Associate Department Heads, staff and faculty (fulltime and adjunct) to ensure Division guidelines are met - Facilitates the development and retrieval of web-based documents such as documents and spreadsheets that reside on the Department drive, website, One. Drive, MS Teams and Blackboard systems - Facilitates transition of adjunct and new faculty at the start and end of each semester, coordinating with other areas of the college as required and/or needed - Verifies accuracy and completion of academic reports prior to submission. Establishes and maintains a departmental filing and retrieval system including files relating to course scheduling. Manages college reporting requirements and updates Department Heads, full time and adjunct faculty of due dates and deadlines Establishes and maintains office space that promotes good communication and public access Assists in professional travel arrangements for faculty and staff and completes resulting paperwork. Maintains and orders Instructor copies of textbooks and office supplies Completes and tracks purchase orders as directed. Reports department moves, and assists with room reservations. Arranges for routine equipment and building repairs, computer repairs, phone and voicemail installations, and other maintenance and repairs. Provides administrative support for the annual State Math Contest. Assists with functions at various Campus sites as directed Qualifications Knowledge, Skills & Abilities:Intermediate skills in MS Word, Power point, and Excel. Demonstrated knowledge of web-based resources such as One. Drive, Blackboard, and MS Teams. Excellent organizational skills. Excellent written and verbal communication skills. Ability to exhibit good interpersonal skills and work well with others. Demonstrates excellent customer service skills. Ability to maintain records accurately and be able to meet deadlines consistently. Ability to work with a high degree of accuracy in a fast-paced office environment. Ability to travel to various college campus locations as directed; duty station can vary;must have a valid driver's license and clean driving record. Requirements:High school diploma or equivalent. Three years work experience in a clerical or office administration position. Preferences:Associate's degree. Three years work experience at a post-secondary institution in a clerical or office administration position. Essential Personnel:TBD As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employee's professional growth.

search terms: Math+Administrative Assistant