Administrative Associate
Charlotte, NC
1030 Admiral Nelson Court
Updated: May 07
As an Administrative Associate, you will play a crucial role in ensuring the smooth operation of our FAS National Accounts group. Your responsibilities will include managing complex schedules, organizing travel, handling expense reports, and providing top-notch administrative support. This position requires a proactive, detail-oriented individual who can make rational decisions independently and represent the department with professionalism.
Duties and Responsibilities
Microsoft Office with primary focus on Outlook, OneNote, Copilot, Teams and Excel.
Strong background with complex calendars for multiple principals handling complex schedules (both internal and external engagements), prioritizing meetings and managing high volume, sensitive information
Managing travel and expense reports - experience with Concur is a bonus
Strong problem-solving skills proactively taking initiative to solve problems before they arise and anticipating the needs of the executives
Project Management - managing multiple projects, deadlines and task efficiently
Event and meeting planning experience planning, coordinating and supporting
Supporting diverse personalities, remaining calm under pressure, and adapting to changing priorities
Relationship building with clients inside and outside the firm
Qualifications
Experience:Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization.
Education:High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a missionwe're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Microsoft Office with primary focus on Outlook, OneNote, Copilot, Teams and Excel. Strong background with complex calendars for multiple principals handling complex schedules (both internal and external engagements), prioritizing meetings and managing high volume, sensitive information. Managing travel and expense reports - experience with Concur is a bonus. Strong problem-solving skills proactively taking initiative to solve problems before they arise and anticipating the needs of the executives. Project Management - managing multiple projects, deadlines and task efficiently. Event and meeting planning experience planning, coordinating and supporting. Supporting diverse personalities, remaining calm under pressure, and adapting to changing priorities. Relationship building with clients inside and outside the firm. Qualifications. Experience:Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization. Education:High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
search terms: Administrative+Associate
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